Welcome to the opening of the 2020/21 club affiliation window!
As we’re sure you’ll understand, finding the right window for affiliations has proven to be quite complex during lockdown, but with a large number of our clubs wanting to get ahead with some of their pre-season administration, we’ve made the decision to open the window as early as possible.
However, as with all plans during these times of uncertainty, please be aware that we may have to make further changes at short notice. We are monitoring Government advice closely regarding the lockdown situation and will update you all should there be any significant changes.
If you have affiliated with us before, you will receive an email from a member of our team over the coming days. This person will be allocated to you throughout the affiliation process, so if you have any questions with your affiliation application, please drop them an email.
We are currently operating on a reduced number of staff due to a number of staff being furloughed, so please be understanding if we are unable to respond to your queries straight away. We are making affiliations an absolute priority, so I can assure you that any queries will be dealt with as soon as possible.
We have made several changes to the affiliation process this season largely as a result of the impacts COVID-19 has had on our beloved game, but hopefully these changes will make the process easier and cheaper for you all.
In summary the changes are:
1. Reduced Team Affiliation Fees
2. Reduced Personal Accident Insurance Fees
3. The lifting of safeguarding requirements for affiliation purposes only (these MUST be in place for when football resumes)
4. Late Affiliation Fees will not be imposed until 1st September
5. We will not be reviewing any affiliation applications until 1st June, in order to give clubs a good couple of weeks to commence their affiliation applications before we start to review. We are also conscious that whilst many of you will want to start the affiliation process, you may prefer to delay payment until we have a start date for the new season. In addition to this, we are giving clubs until the 31st August 2020 to pay for their affiliation invoices and to clear any outstanding debts from last season (as opposed to the usual 14 days from invoice payment due by date).
6. To speed up the affiliation process, from the 1st July, we will be accepting payments via Whole Game System only (BACS/cheques/cash payments/payments over the phone will no longer be accepted)
Further information on these changes can be found within the Affiliation Guide which you can access by clicking here
The London FA County Cups are the showcase footballing event within the County, giving teams from throughout the Capital to compete against teams from other leagues and the chance to compete for silverware. We encourage all teams in London to enter to compete in the capital’s most prestigious grassroots football competition.
This year you can also apply for Charter Standard as part of your club affiliation with the help of your affiliation staff member. For further information on becoming Charter Standard click here. Please note: this will be mandatory for all youth clubs from 2021 - so get your application in early!
In addition to all of the above, we have set up a COVID-19 Support Page for our clubs and leagues, so please click here to access further resources which have been made available to you.
And for up to date news on London FA and the impacts of COVID-19, please keep up to date with our latest news by clicking here.
Please note that becoming affiliated for the 2020/21 season is NOT an indication that your club and its players can start training or arranging matches. It is crucial that we all continue to follow Government, Public Health England and Football Association guidelines and for now, those guidelines prohibit the resumption of grassroots football. For the safety of all those involved in our beautiful game, we ask you to respect these guidelines.
We look forward to working with you over the summer months to ensure that when it is safe to do so, we can all go back to enjoying our beautiful game in a safe environment.
In the meantime, here are some things you can do now to make sure you are ready for the new season, and to make sure your club is as ready as possible for when the affiliation window opens for the 2020/21 season:
- Have you paid all outstanding disciplinary invoices from the 2019/20 season?
click here to download our guide
- Have you updated the WGS with all your suspended players matches from the 2019/20 season?
Click here to download our guide
- Have you appointed a club welfare officer for the 2020/21 season?
- If so, please make sure they have the following qualifications in place:
- An in-date FA DBS - latest information can be found here
- Completion of the Online Safeguarding for Committee Members course (FREE)
- Attendance at a Safeguarding Children Workshop (within the last 3 years)
- Attendance at a Welfare Officer Workshop (recommended to have been completed/updated within the last 3 years
- Have you appointed a Secretary/Treasurer/Chair for the new season?
- If you are a youth club, have those holding these roles also completed the Online Safeguarding for Committee Members course (FREE)?
- Do all of your managers and coaches have an in-date FA DBS check, including managers/coaches for adult clubs who have U18s registered to play for them? Latest information can be found here
All clubs and leagues should affiliate to their County FA
Affiliation enables the protection of players, clubs, officials and management committees.
The affiliation process can be broken down into four stages with clear procedures to be undertaken at each stage.
To start the process, please head over to the Whole Game System.
To start the affiliation process, clubs are required to complete their affiliation application. This is completed through the Whole Game System and should be completed by either the secretary or chairperson of a club.
Within the application, clubs are required to check and amend information from the previous season. Age groups of teams up to U16 are automatically moved up to the next age band. After U16, clubs should check to see whether or not their team progresses to an U17 team or to an U18 team with their league.
Insurance documents should also be uploaded during this stage of affiliation.
Once you have submitted your affiliation application to us we will review it. When it has been reviewed, we will either submit the affiliation to the invoicing stage or go back to you with required amendments.
Amendments can include, but are not limited to, adding a coach to a team, informing us of which league the team will be playing in, providing your insurance certificate and ensuring a coach has an in-date FA Criminal Record Check.
Once all amendments have been made or are in progress, we will look to submit the affiliation for invoicing. Invoices will be sent to the club through the Whole Game System.
When you have paid the affiliation invoice we will approve the affiliation. Once any required amendments have been completed and the invoice has been paid, the club will receive their affiliation number for the upcoming season.