Setting up a club

Setting Up A Club

Setting Up A Club

We understand that setting up a new football club can be daunting, but our goal is to try and make it as easy as possible for you

From getting the club committee together to making sure you've got everything ahead of your first game, we've listed all the different things to consider when setting up a new team below so you can make sure you have everything ready to go for your new season!

Please note: London FA is no longer processing affiliation for the 2020/21 season. However, we encourage all new clubs to complete the New Club Form now, and when affiliation opens for the 2021/22 campaign we will be in touch to help you get everything sorted.


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Football Development Team


The First Steps for setting up a club...

Clubs must appoint a Chairman, Treasurer and Secretary to enable the club to function effectively within County FA Rules and Regulations. It is also suggested that other people are appointed to assist in other administrative areas of the club. If the club is a Youth club it must also appoint a Club Welfare Officer.

As a new club it will be important to raise funds to run the club and initially these will probably be from player memberships and subscriptions. It is also advisable to produce a list of costs to run your team which will help you create a budget of income and expenditure for the season. You will be required to send in a copy of your club accounts annually.

It is important that clubs are fully knowledgeable about the rules of each competition that they may wish to enter. All discipline at grassroots is administered by the County Football Association and the Secretary of the club is responsible to ensure that all players are eligible to play. If clubs have any doubts about player eligibility, for example suspensions, they should contact us for details. For youth teams, it is important to be aware of child protection safeguards and advice is available from our County Welfare Officer.

It is compulsory for all affiliated clubs in your county to be covered by Public Liability Insurance and Personal Accident Insurance. At London FA, we have worked to get the best insurance deals for our clubs, and you can now purchase both Personal Accident and Public Liability insurance from our providers Sportsguard during the affiliation process. Full details of the prices for these insurance policies can be found in our affiliation guidance.


A Club will need to affiliate to a parent County Football Association - this is decided by where the club headquarters are located. To affiliate to London FA, your headquarters must fall within a 12 mile radius of Charing Cross train station. 

The affiliation process is an 8 step online form in which you will input all the relevant details about your club, including kit details, home ground, club officials, team information, County Cup entries and more. Once you have completed the online form, it will be reviewed by a member of London FA staff who will contact you directly to let you know if any edits need to be made or if you are ready to pay your invoice and be issued with an affiliation number. 

Please note that clubs need to renew their affiliation every season and failure to do so may result in a fine or suspension if you continue to play sanctioned league football without affiliating. 

Please note that it is now mandatory for all Clubs with youth sections to have an appointed Club Welfare Officer. This is also recommended for Adult Clubs with under 18 players. Requirements and further information can be found on the Clubs Safeguarding page.

Fixtures are administered by the appropriate competition secretary, who advises clubs of forthcoming matches. If it is a home match, the club secretary must arrange hire of a pitch (unless this is arranged by the league), notify opponents and match officials of kick-off time and location of venue. For away games arrange to inform your own team of venue, kick-off time and arrange for transport of players. All County Football Associations run cup competitions which give an opportunity for teams to play against clubs from different leagues or divisions.

Please make sure you read the relevant rules relating to the league/competition entered to ensure you abide by them. Each league/competition may vary with regard to their requirements. If in doubt contact the league/competition organizers.

Please be aware that the County FA only deal with fixtures relating to their own cup competitions.

If the league does not allocate pitches, apply to your Local Authority, other local teams, Parish council or owner of a private ground to hire a pitch. Please note hire charges will vary.

Purchase suitable equipment prior to the start of your fixtures and ensure you have sufficient equipment for all teams in your club. The necessary equipment will include, playing strip, first aid kit, nets and balls.

See below the Club Action Timetable which covers tasks in pre-season, tasks prior to the day of the game, task on the day of the game, discipline and the club annual general meeting (AGM).

Ensure you pass on results of your matches to comply with competition regulations. For County Football Association competitions, the results are collected by each League and therefore you will only need to notify your own league. All clubs are recommended to establish good relationships with the local press to publish results, match reports and possibly just interesting stories about their club. Good PR will help raise the profile of your club, bring in new players and may even attract some sponsorship.

Club Action Timetable...

  • Players: Ensure each team has a squad of at least 14 players or the appropriate number for Mini Soccer/Small Sided teams.
  • Affiliation: Complete and forward the appropriate documentation and fees to the County FA and league or other competitions.
  • Facilities: Arrange pitch(es) which comply with appropriate league regulations and specifications. It is also prudent to arrange/book training facilities early.
  • Meetings: Organise club/team meetings (eg. Weekly Training, Monthly Management Meeting, AGM). Also attend relevant league or County FA meetings when required.
  • Registration: Ensure all players are registered with the appropriate league (forms will be available from the league). Up to date photographs may be required.
  • Friendly Fixtures: Arrange fixtures with secretaries of other affiliated clubs and notify the County FA for approval.
  • Subscription: Set a subscription for players and members to meet your costs for the season. Carry out fund raising (appropriate to the club).
  • Delegation: Club Secretaries/Team Managers should seek support from other members to spread the administrative workload where practical.

  • Confirm Fixture eg. kick-off time, colours, directions to ground, availability of pitch with groundsman, match officials.

  • Pitch: Ensure pitch is safe and correctly prepared with nets, flags, markings and access to appropriate changing facilities.
  • Match Officials: Ensure match officials have been paid (home team only).
  • Refreshments: Provide refreshments where appropriate.
  • Medical Bag: Further details can be found on the Pitch Side Medical Bag page
  • Results: Ensure the result card is completed and posted to the appropriate league official to arrive by designated time. Please note the competition may require the result to be confirmed by telephoning the appropriate official. Level of detail on result card (e.g. players, goal scorers, substitutions, injuries etc) will be depend on league policy.

  • Disciplinary Procedures: This is an ongoing task throughout the season. The secretary and players must complete and return appropriate documentation with fines. A record should be kept of players discipline and ensure any suspended players do not play.

  • AGM: Arrange AGM and/or presentation evening.
  • A copy of your club accounts must be posted or emailed to the County FA by the 30th September each season.


The FA's Respect programme provides a series of tools for leagues, clubs, coaches, players and parents from grassroots to elite football - to help ensure a safe, positive environment in which to play the game.