WELCOME TO THE OPENING OF THE 2022/23 CLUB AFFILIATION WINDOW!
Here you will find all the information required to support you to complete your club affiliation as smoothly and as quickly as possible.
To keep costs low for our clubs, we are pleased to offer the following:
• For the sixth season running, we have not raised our affiliation fees*.
• Public Liability Insurance will also be staying the same.
• Prior to the start of the COVID-19 pandemic, our insurance provider increased Personal Accident Insurance for both Youth and Adult teams slightly. Throughout the pandemic, we were able to negotiate a 23% reduction in these costs however, we can now confirm they have returned to pre-pandemic levels.
*Please note that the significant discounts offered throughout the COVID-19 pandemic no longer apply. It is also important to highlight that, due to the significant and unprecedented rises in the cost of living, this is the final season that we will be able to freeze our affiliation fees. Clubs should expect an increase to these costs from the 2023-24 season onwards.
Please remember to submit your affiliation to us via the Whole Game System by 31st July. Any submissions after this date will result in a £50 late fee added to your affiliation.
At London FA, our vision is to ‘harness the power of grassroots football to enrich more lives in London’ and we know that Londoners are going to need our sport more than ever before as we emerge from this crisis.
Thank you for everything you do to deliver grassroots football in this great city, and we are very much looking forward to working with you as we all prepare for next season.
How do we complete our affiliation?
The affiliation process should be completed via the Whole Game System. For existing clubs, the affiliation forms will already be populated in the system and you will be able to login and simply edit details that have changed from the season before.
When using the Whole Game System, your application does not have to be completed in one go. You can always save your progress and come back to it later, which can be particularly useful if you are a large club.
Affiliation Guide and Checklist
We have put together a handy guide with top tips to help you complete your affiliation.
• Download our AFFILIATION GUIDE AND CHECKLIST
All clubs are required to purchase Public Liability Insurance in order to affiliate. This can be purchased at a cost of £16 per club (you only need to purchase one and should be listed as ‘Public Liability Insurance - Clubs’ on the Whole Game System).
If you are purchasing insurance from an alternative provider, please upload a copy of your 2022-23 policy schedule to the Whole Game System during the affiliation process. The policy should be valid until 30th June 2023 and with the minimum Indemnity Limit required as £10,000,000.
All clubs require all their teams to have Personal Accident Insurance cover.
*Please note that clubs need to purchase 1 x personal accident policy per team.
**Please note your affiliation will not be completed until your invoice is paid and you have provided proof of Public Liability and Personal Accident Insurance**
Don’t Forget To
• Pay all outstanding disciplinary invoices from the 2021/22 season as you will not be able to affiliate without these being paid.
• Update the Whole Game System with all your suspended players matches from the 2021/22 season. If you need any support, please email email@example.com.
We have produced an article to make sure you are ready to affiliate, which can be found here.
Setting up a New Club?
As we look ahead to the new season, London FA would like to share some important safeguarding updates.
Please make sure you start your DBS applications for your club officials and committee members as soon as possible as this will help speed up your affiliation. To register to use the online DBS service please complete the Club Registration Form and return by email to FAChecks@TheFA.com.
Club Welfare Officers will need to be compliant before affiliation can be approved. This includes an in-date FA DBS, completed Welfare Officers Course and in-date Safeguarding Children Course.
It is also mandatory that all open age clubs whereby there is at least 1 player under the age of 18 registered to play has an appointed Club Welfare Officer who has completed the Welfare Officer Course, has an in-date FA DBS and completed the Safeguarding for All Course. Please make sure your coaches/manager have an in-date FA DBS and have completed the Safeguarding for All.
If you have any issues about DBSs, please complete our enquiry form here and our safeguarding team can help support.
Alternatively, if you need any support, please email firstname.lastname@example.org.